FAQs for Conflict of Interest

1.  Am I required to complete an annual conflict of interest disclosure form?

 

All UAMS Officials, faculty, researchers, non-classified employees, and any employees who approve or release purchase requisitions in SAP must complete a conflict of interest disclosure annually.

If you aren’t sure of your status, contact your Department Administrator for assistance.

All UAMS Conflict of interest disclosures are made in the UAMS Muse system, which may be accessed here: http://muse2.uams.edu.

 

2. How often do I have to complete a conflict of interest disclosure form?

 

Conflict of Interest disclosure forms must be completed within the first two weeks of employment and annually thereafter. Disclosure forms must also be updated within thirty days of a change. If you are named Key Personnel on a funded research project, you will also be required to submit a Research Based Disclosure before the project funds may be released.

 

 3. How do I log in?

 

To log in to MUSE, the location for all UAMS Conflict of Interest disclosures, use your UAMS domain name (including “@uams.edu” after your domain name) and password. If you are unable to log in, email your UAMS username and SAP number to the Conflict of Interest Office (PRPrincipe@uams.edu or WLAshley@uams.edu) so we can make sure your account is set up correctly.

 

4. I entered my email address and password, but I am unable to log in.

 

When entering your username, please remember to include “@uams.edu” in your username.

 

5. When I log in, there is nothing in my inbox to complete. How do I complete a new form?

 

To complete a new disclosure form, select “Create My Certification” on the left of the screen, below “My Current Actions.” Only items pending some sort of action on your part will appear in your inbox. For example, if you complete a disclosure and your Department Chair asks a question about the disclosure in the MUSE system, the disclosure will appear in your inbox until you submit a response. Select the disclosure to view the question and respond by selecting either “Edit COI” on the left side of the screen (to make changes to your disclosure form), or selecting “Email COI Administrator” (to enter comments that can be viewed without making changes to your disclosure form).

 

6. How do I edit my conflict of interest disclosure form in Muse?

 

Log in to Muse and choose the disclosure form you wish to edit under the Inbox or My COI tab (near the center of the page). Select “Edit My Certification” on the left side of the screen to re-open the form. Use the “Continue” button to navigate through the pages. Make any changes needed; then check the attestation box on the Assurance and Certification page of the form and select “Finish” to submit the form. If you need assistance, contact the Conflict of Interest Office at 686-6447.

 

7. How do I complete my disclosure if an organization’s name is not listed in Muse?

 

When adding a new disclosure to your form, follow the prompts to select the new organization. If you are unable to find your organization, enter the name in the second text box and click OK.

 

8. How do I see my old conflict of interest disclosures in Muse?

 

Log in to Muse, and select the “My COI” tab near the center of the screen. Click on any of the disclosures shown. Then, select either the “Disclosures” tab near the center of the screen or “Printer Version” on the left side of the screen to view your prior disclosures.

 

 

9. Who is required to take conflict of interest training?

 

Conflict of interest training is only mandatory for researchers who participate in federally-funded research projects. Training must be taken before beginning work on the project and at least every four years thereafter. If this does not apply to you, you may answer “no” to question number 7 on the UAMS Responsibilities page of the disclosure form and continue to the next question.

 

10. How do I find out if I have takean conflict of interest training?

 

Check your record in MyCompass at the following link: https://uams.sumtotal.host/

 

11. I completed the conflict of interest training, why am I still getting emails about my conflict of interest disclosure form?

 

The conflict of interest training is different than the conflict of interest disclosure form. The conflict of interest training is a training presentation that is mandatory for federally-funded researchers, but optional for others. Training must be completed at least every four years. The disclosure form must be completed at least annually by most campus employees. A record of when you have completed both your conflict of interest disclosure form and conflict of interest training can be viewed in MyCompass at the following link: https://uams.sumtotal.host/

 

12. Who do I contact if I need assistance with Muse?

 

Contact the Conflict of Interest Office at 686-6447 or email PRPrincipe@uams.edu or WLAshley@uams.edu

 

13. How do I view or complete my own disclosure if I am a Department Chair, College Dean, or College Administrator?

 

To view your personal disclosure forms, select the COI tab after logging into Muse. From there, you should be able to select the disclosure you would like view. Once you have selected the disclosure, click the “Printer Version” button at the top to view the entire disclosure form.

Likewise, to complete your disclosure, select the Inbox tab followed by “Create My Certification.”

 

 14. Why do I need to complete a conflict of interest disclosure form?

 

Under federal regulations and UAMS policy, conflict of interest disclosures must be completed at least annually and within 30 days of a change of discovering or acquiring a new significant interest by most employees. Failure to comply with this requirement can result in violations of state laws or federal regulations. Noncompliance can also result in sanctions to UAMS employees, including loss of computer access and prohibition from conducting research until the deficiency is cured and clearance is received from the Conflict of Interest Committee.